Checklist for an Office Relocation

office relocation boxes

Office relocations can be daunting because they are very different from personal or residential moves. It is recommended that you create a checklist for your move to ensure that you do not miss anything during the move. The different parts of your checklist should also have deadlines to ensure you are prepared for moving day.

Measuring The New Space

One of the steps you need to include in your checklist is to measure the new office space. This should be done 4 to 6 weeks before you move. Measuring the space gives you a better idea of the furniture you need and how you can plan the layout. This is by far, one of the best office moving tips to start planning the relocation.

After measuring the space, you need to consider if you have to order new furniture. This should be done weeks before you move to give the furniture company time to create and deliver the furniture. If you have exclusive furniture, you need to get; this also gives you enough time to source the furniture.

Inventory Everything

Around the same time as measuring the new office space, you need to make an inventory of all items in your old office. This should only be items that you are going to be moving to the new property. This inventory can help you plan the new layout of your office and determine the furniture you need to purchase.

As you inventory everything, you need to ask different employees and departments if there is anything they need for the new office. The employees in each department will understand their needs and could be lacking something that makes their job more comfortable and more efficient. Of course, you will need to be realistic with the items that everyone asks for.

Security For The New Office

A month before your move, you need to contact the building manager of your new office to find out about security. You should ask if you need to find your own security company or if this is covered in the rental. If you have to find your own security company, you need to get some estimates.

This should not be left too late because security companies need to survey your new office before they provide an estimate. Many companies also need a month’s notice to get everything done. You do not want to move into a new office before your security is in place.

Find A Removal Company

You should start looking for a removal company months before your moving date. This gives you time to research them and get the moving estimates you need correctly. The companies you consider should specialize in office moves because they are different from residential moves.

The company should survey your office before they provide you with an estimate. When looking at these companies, you should also consider if you are going to be packing yourself. Many companies offer packing services, but you need to find out about their hiring process before you agree to this. There is a lot of confidential information they will have access to, and you need to ensure they are trustworthy.

Inform Your Stakeholders

Something that you should never forget is to inform your stakeholders about the move. This includes all your employees, your clients, and your suppliers. You should inform external stakeholders about the move at least a month before the moving date. A reminder should be sent to them approximately 2 weeks before the more as well.

Your employees should be told about the move as soon as you can. They will be able to help with the preparation for the move and ensuring that everything is in place. You also need to appoint some employees to your moving team to ensure all departments are on track.

Contact Utility Providers

In a rush to get everything packed and all your stakeholders notified, you might forget about the utility providers. This is a serious problem because you need to have all utilities up and running before the move. This will include electricity, water, and internet.

There are many points you need to include in your checklist for an office move. These points should all have a deadline attached to them to ensure you stay on track. Having a good team helping you can reduce the stress of the move and ensure everything goes smoothly.

How You Can Move Out Of State On A Budget

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There are many people who want to move out of state and many who do. The problem that most people face with this type of move is the cost. If you are on a tight budget, there are many tips that you can use which will help to lower the costs of your out of state move.

Plan A Budget For Your Move

The first step in out-of-state moving is to create a budget that you need to stick to. Most people will only include the actual costs of moving in their budget, but there are many other costs that you also need to take into account. Your budget will need to include the costs of the actual move as well as the costs of accommodation at your destination and all of the costs of setting up your new home such as utility installation costs. You should also take into account the fact that your security deposit for your current rental home will take a while to be refunded.

Check What Your Employer Will Cover

If you are moving out of state because of a job transfer or because you have a new job in the new location, you need to check what your employer will cover. There are many companies that will pay for certain relocation costs. However, what they pay for and the amount they pay will vary, so you need to check before you assume anything.

A lot of employers will reimburse you for the costs of shipping your possessions, packing services and the travel expenses which re directly linked to searching for a new home. There are other employers who will pay for the entire move and may also pay for temporary accommodation while you look for a permanent home. It is essential that you find out what is offered during the hiring process.

If you are offered an out of state job, you need to ask the employer what they will cover for your relocation. You should find out if they were covering lease cancellation if you need to cancel your lease and any realtor assistance that you might need. Storage is also something you should ask about because you might have to move out of state before you have permanent accommodation.

Determine What You Are Moving

A lot of people are tempted to simply pack up their whole home and move it to a new state. This is one of the reasons why this kind of move is so expensive. The more you want to move, the greater the cost so you need to carefully determine what you want to move.

Before you talk to movers, you need to take stock of your furniture and electronics. Is it worth moving the outdated TV to your new home or would it be better to get a new one once you are settled? Bulky items like the decade-old sofa should be carefully considered because they are the ones that will cost the most to move.

You should look at your bulky items and determine if you can sell them and then reinvest the money into a replacement. Once you have determined what you can get rid of, you will need to sell what you can. When selling items, you should also look at some of the smaller pieces in your home because they can add up in terms of the number of boxes that you need to move. This is particularly important if you have children who are holding onto toys that they no longer play with. Clearing all of these items can save you a lot of money when you have to move.

Research Moving Companies

There are three common ways that you can move your possessions out of state. The first is by using a professional moving company, the second is by renting a moving truck and doing it yourself, and the third is to use a shipping container company. Each of these moving options has their pros and cons, and you need to determine which would be best for you.

Professional out of state movers will often have full-service options where they will pack, load, ship and unpack everything for you. This service will be the most expensive, and you might want to get them to only transport your goods. However, it is important to note that some movers will insist on packing if you are going to move out of state because this will protect them from any damage claims you might have.

Renting a truck to move your items yourself is not something that everyone should consider. You will need to be comfortable with driving a large vehicle without a rearview mirror over a long distance. The cost of the truck will relate to the size of the vehicle, the distance you are traveling, insurance and the number of days you will use it. Some companies will charge an extra fee for returning the truck to a different office.

Shipping services will take a lot of the hassle out of shipping your possessions as they will deliver a container to your home and you can pack it over time. The shipping container will then be delivered to your new home, and you can then unpack it. If you do not have a new home yet, these companies will often store the container for you for an additional fee. The price for this service will vary depending on the size of the container and the destination.

Comparing Moving Companies

Moving from one place to another can be tremendously difficult when you handle everything on your own. Thankfully, moving can be a breeze if you have the support of the right company.

If you’re going to be moving, you should strongly consider working with a moving company. Follow these suggestions so that you can find the best moving company in your area.

Evaluating Experience

Ideally, the moving company you hire should be well-established. The company should have helped many people to make moves in the past. When you’re comparing your options, you should look at the experience levels of the employees there.

Why does experience matter? When someone has been through many moves, they’ll know what to look out for. They’ll be fully aware of the challenges of moving, and they’ll be equipped to deal with all of them.

If you work with an experienced company, your move will go a lot more smoothly. Try to find a company that has experienced employees working on their behalf.

Find A Company That Charges Fair Rates

When people are moving, they usually want to keep their spending in check. If you want to pay reasonable rates for your big move, here are a few things you should do.

First of all, you should try to get quotes from a few local moving and relocation companies. If you get price estimates from several different companies, you’ll be able to find out what the going rate in your area is.

In addition to that, you should try to find out what those quotes include. Are there any additional expenses that you will have to cover? If you’re going to have to pay more, you should be aware of that.

Once you’ve managed to assemble a few different moving quotes, you’ll be able to accurately compare them against each other. You’ll be able to identify the moving company that’s offering you the most for your money.

Find A Moving Company That Offers What You Need

Not everyone needs the same thing from a moving company. If you’re moving from one state to another, you’ll want to work with a company that specializes in cross country moves. If you’re moving business, you should look for movers that have handled office moves in the past.

There are many different moving companies out there. Make a point of hiring a company that offers the kinds of services you need most. Take the time to think about what you need from a moving company. Once you’ve done that, you can seek out a company that provides the kind of services you’re looking for.

Find A Company That Is Available

When you contact moving companies and ask them for more information, you should make sure that they are available to help you move. There are some moving companies that get booked up quickly. You should try to find a company that will be able to work when you need them to.

If you find a company that can work with your schedule, you will be able to proceed with your move as planned. You’ll be able to get things done on your terms. You won’t have to wait until the company has an opening in their schedule.

Find A Company With Excellent Service

Moving is unbelievably stressful. There are so many things you have to take care of. Possessions that you use every day have to be packed away and taken to a new place.

You should try to do what you can to minimize your stress. Work with a company that will make things easier for you. If you choose to work with a moving company that treats their customers well, you’ll be in a great position.

If a company is polite and helpful when you talk to them on the phone, it stands to reason that they’ll treat you well during your move. Find a company that treats their customers like royalty.

Hiring a moving company is an incredibly smart decision. With that said, you should make a point of hiring the best movers that you can. If you work with excellent movers, you’ll be able to get through your move without any issues. You’ll be able to avoid bumps in the road and settle into your new place in no time.

relocation boxes

New Website Launched for ICAF Moving Companies

After months of hard work and development, we are pleased to announce the launch of our new ICAF Moving Companies website This website is an online portal for all the moving and relocation companies in USA to list their business and share ideas with other businesses. There will be lots of moving tips and guide available for people looking to relocate their homes from one state to another.

ICAF 2016 website is not only for national moving companies but also for local movers and relocation contractors. Feel free to add your suggestions and feedback in the comments section below.