Office relocations can be daunting because they are very different from personal or residential moves. It is recommended that you create a checklist for your move to ensure that you do not miss anything during the move. The different parts of your checklist should also have deadlines to ensure you are prepared for moving day.
Measuring The New Space
One of the steps you need to include in your checklist is to measure the new office space. This should be done 4 to 6 weeks before you move. Measuring the space gives you a better idea of the furniture you need and how you can plan the layout. This is by far, one of the best office moving tips to start planning the relocation.
After measuring the space, you need to consider if you have to order new furniture. This should be done weeks before you move to give the furniture company time to create and deliver the furniture. If you have exclusive furniture, you need to get; this also gives you enough time to source the furniture.
Around the same time as measuring the new office space, you need to make an inventory of all items in your old office. This should only be items that you are going to be moving to the new property. This inventory can help you plan the new layout of your office and determine the furniture you need to purchase.
As you inventory everything, you need to ask different employees and departments if there is anything they need for the new office. The employees in each department will understand their needs and could be lacking something that makes their job more comfortable and more efficient. Of course, you will need to be realistic with the items that everyone asks for.
Security For The New Office
A month before your move, you need to contact the building manager of your new office to find out about security. You should ask if you need to find your own security company or if this is covered in the rental. If you have to find your own security company, you need to get some estimates.
This should not be left too late because security companies need to survey your new office before they provide an estimate. Many companies also need a month’s notice to get everything done. You do not want to move into a new office before your security is in place.
Find A Removal Company
You should start looking for a removal company months before your moving date. This gives you time to research them and get the moving estimates you need correctly. The companies you consider should specialize in office moves because they are different from residential moves.
The company should survey your office before they provide you with an estimate. When looking at these companies, you should also consider if you are going to be packing yourself. Many companies offer packing services, but you need to find out about their hiring process before you agree to this. There is a lot of confidential information they will have access to, and you need to ensure they are trustworthy.
Inform Your Stakeholders
Something that you should never forget is to inform your stakeholders about the move. This includes all your employees, your clients, and your suppliers. You should inform external stakeholders about the move at least a month before the moving date. A reminder should be sent to them approximately 2 weeks before the more as well.
Your employees should be told about the move as soon as you can. They will be able to help with the preparation for the move and ensuring that everything is in place. You also need to appoint some employees to your moving team to ensure all departments are on track.
Contact Utility Providers
In a rush to get everything packed and all your stakeholders notified, you might forget about the utility providers. This is a serious problem because you need to have all utilities up and running before the move. This will include electricity, water, and internet.
There are many points you need to include in your checklist for an office move. These points should all have a deadline attached to them to ensure you stay on track. Having a good team helping you can reduce the stress of the move and ensure everything goes smoothly.